Guide

Shows

One page per gig — plan it while it's coming up, then keep it as the record of what you played.

What a show is

A show is one gig, from the day you book it to long after you've played it. While it's coming up, the show page is where the band plans it: times, the bill, the deal, the checklist, who's playing and which setlist you'll play. After the night, the same page becomes the record of what happened: the songs in the order you played them (sets, encores, segues), the recordings, photos and the poster, and who sat in.

Everyone in the band can browse, listen and answer the RSVP; members, admins and owners plan and edit. Guests read only. Only owners and admins can delete a show. If the show added its own gig to the calendar, that gig goes to the Trash with it, and restoring the show brings both back.
Under Shows in the sidebar, Upcoming comes first, soonest on top, each with a countdown and a short readiness line (set planned or locked, tasks done, who's in, questions you haven't answered yet). Past shows follow, grouped by year, with filters for year, venue and a search box. A Needs reconciling badge marks past shows whose setlist hasn't been checked yet.
The planned setlist stays untouched. When you archive the show, it gets its own copy of the songs, which you then edit to match what you really played.

Three phases

The show page changes with the date. It works out which phase it's in when you open it and doesn't switch while you're looking at it.

Planning

Before the show date. The plan, the checklist and the discussion fill the page; times, the lineup, the deal, gear and who's playing sit beside them.

Show day

From the show date until 06:00 the next morning in the venue's timezone, or later if the set runs long. A timeline (load-in → soundcheck → doors → set → estimated end) with the next step highlighted, plus quick links: Live Mode, directions and the venue's site.

Planning a gig

Planned set: one set per show. Start the set for an empty one, or Use an existing setlist to start from a copy of one (the original stays as it is). You edit it right on the show (see below), and it's still an ordinary setlist, so it opens in Live Mode on the night. Print gives you a big-type, one-page setlist for the stage. The band votes on it and suggests songs (see below).
Times: load-in, soundcheck, doors, set start and set length, in the venue's timezone. Changing the set time or the date also moves the gig on the calendar.
Lineup: the bill in running order, up to 12 acts, each marked headliner, support or opener, with optional set times. One row is you.
Gear: a packing list for the night. Add items from what bandmates have saved on their profiles, or type your own (“PA”, “extension cords”). Say who's bringing each one, a guest included, and tick it off once it's packed.
Parking & load-in: where to park and how to get the gear in.
Checklist: jobs like “print setlists” or “bring the merch box”. Hand one to a bandmate (or hand it over to someone else later), drag to put them in order, and tick it off when it's done.
Who's playing: one card for who's on stage and who can make it. Answer Going, Maybe or Can't right on the show (it's the same RSVP as the gig's calendar event) and see who's going, who can't and who's a maybe (only people who answered or are playing are listed). Edit lineup picks who's on stage and on what; nobody is added just by saying Going, but Add everyone who's Going does it in one tap. If someone in the lineup later says Can't, they stay in it with a warning so you can decide. On the day of the show the lineup comes first.
Guests: add guests who'll sit in on the same card. Invite sends a guest a link; when they join (as a guest, which uses one member spot), every show they sat in on, and the songs they played, show up on their account. Guests can see the band's songs, recordings and shows but can't change anything, and never see deal or contact details.
Questions for the band: quick polls like “Open with A or B?” or “Who's bringing the PA?” (see below).
Discussion: a comment thread on the show, for planning before the night and stories after.

Deal & contact are members only

Deal & contact holds the money side (guarantee, door split, notes) and who to call on the night. Only band members see it. Guests only see that a deal has been filled in, and it never appears on anything public.

Deciding the set together

Everyone in the band gets a say in the Planned set card before the show.

Keep or cut: vote on each song. Press your vote again to take it back. Hover (or tap the song) to see who voted which way. A song with at least two cut votes, and at least half as many cuts as keeps, is marked Debated: worth a chat before the night.
Suggestions: want a song in the set? Type its title or pick one of the band's recordings, add a note if you like, and the band can +1 it. Add puts it at the end of the last set; Dismiss drops it. Handled suggestions fold away under the open ones.
Editing the set: Edit set edits it right on the show. Drag songs to reorder them or move them to another set, add songs and breaks, split a set in two, and add an encore. Type a length for any song and the card adds it all up against your slot (“47 of 45 min — 2 over”). Tick Also save as this song's typical length and every future set uses it too. Start over from a setlist swaps the plan for a copy of another setlist. The votes go with the old plan, which stays in Setlists.
Every song at a glance: tap a song in the set to open it: key, tempo, structure, chords (transpose them to tonight's key), lyrics, and its recording to play. Set tonight's key, tempo, capo, length, who sings and a note just for this show, without changing the song itself. Use the arrows (or swipe) to step through the set. A song you typed in that isn't in your library yet? Link it to one, or create it from the title.

Lock the set when the band agrees

Lock marks the set as final: voting and suggestions close, and nobody can add, remove or reorder songs, not even in Setlists, until someone presses Unlock. Song lengths and tonight's notes for each song stay editable, and Live Mode still records song timings on a locked set. The card says who locked it and when, and the band gets a notification.

After the show, the archive's planned-vs-played card keeps How we planned it: the final set with its keep and cut votes as the band left them.

Questions for the band

Need a quick answer from everyone? Ask the band on a show that's coming up.

Choose how people answer: Pick one or Pick several (2 to 10 options), or a Written answer that everyone types themselves.
Results show counts and who picked what, and questions you haven't answered come first. You can change or clear your answer at any time.
The person who asked, or an owner or admin, can delete a question. A show can have up to 50 questions.

Notifications

A new question and a locked set show up in the band's activity feed and in the bell, under the Events notification setting. Guests can read the set, the votes and the questions, but can't vote, suggest, lock or answer.

After the show

Once a show is in the archive, its page asks the band how it went. Everything here is shared with the band.

Debrief: each member writes What went well and What to fix. You can fill in either or both, and edit yours later. Clearing both removes it. The card counts how many of you are done. Writing a debrief or rating at least one song counts as done.
Song ratings: rate each song you played Tight, OK or Rough. Tap your rating again to clear it. Each song shows how many gave each rating. Hover the counts (or tap the people icon on a phone) to see who said what. The songs come from the setlist as played, so reconcile it first.
Rehearse these: every song someone rated rough, the roughest first (the biggest share of rough ratings leads), with “2 of 3 rated rough” beside it. Make a practice setlist turns the list into a draft rehearsal setlist, in that order, ready to open in Setlists (you need permission to create setlists). Pressing it again makes another one.

When the band hears about it

Pressing Mark as played tells the band the debrief is open: it shows up in the activity feed and the bell, under Events. That happens once per show. A show that moves to the archive on its own, after the show-day window, doesn't send a reminder. Guests can read the debrief and the ratings but can't write or rate. Before the show date, the debrief is closed.

Adding shows

An upcoming gig: use New show with today's date or a later one. It also adds a members-only gig to the calendar, so everyone can RSVP. Already have the gig on the calendar? Open the event and press Plan this show. Upcoming one-off gigs that were already on your calendar when show planning arrived each got a show automatically.
From a past gig: open the event and use Archive as show on its Show archive card. The show is dated in the event's own timezone, its songs are copied from the event's planned setlist, and the event's recordings are linked as tapes.
Many at once: Import past gigs on the Shows page lists every past gig on your calendar that has no show yet — tick the ones to archive.
By hand: New show for anything that never was on the calendar — the gig from 2019, the festival slot. Type the venue; an existing one is reused, otherwise it is created.

Reconciling the setlist

Reconcile turns the plan into what actually happened. It is a page of sections, not a wizard — save the setlist tonight and attach the audio next week.

Reorder songs, move them between sets, add a set or an encore (a double encore is two encore sets), mark segues with >, add durations, covers with the original artist, and notes like “first time played”. Named sets are allowed (“the acoustic set”).
Link every song to a track. An unlinked song still shows in the setlist, but it doesn't count toward that song's stats. The red box at the top lists them with a one-click link where a track with the same title exists.
Covers you play more than once: when the same unlinked title appears in two shows, you're offered a lightweight track for it — confirm and every occurrence across the archive is linked.
Planned vs played shows what you dropped from the plan and what you added; “We played it” puts a dropped song back.
Tick Reconciled when the setlist is right.

Two people editing

If a bandmate saves the same show while you're editing, your save is refused instead of overwriting theirs — load their version and redo your change.

Audio

Upload the show recording: on the show's Recordings card, press Upload recording and pick one file of the whole show or one set. Choose its kind (full set, soundboard, audience or partial) and what it covers. It's linked to the show as soon as the file is uploaded, so you don't have to wait for the waveform.
Tapes already in the band: in Reconcile → Audio, link a full-set, soundboard or audience recording of the night (optionally for one set).
Slice a tape into songs: after an upload, Slice it into songs takes you to Reconcile → Audio. Open the tape with Slice into songs and mark where each song starts and ends on its recording page (the waveform can take a minute to appear after an upload). Back on the show, slices whose track matches a song are suggested — attach them all in one click. Slices without a song can be matched by set order (a guess you should check by ear). A song can also play a whole per-song recording.
The Recordings card shows how far you've got, like “8 of 12 songs have audio”, with Attach the rest to finish. On the show page, press play on any song or Play all on the setlist to hear it end to end. Durations fill in from the audio. On a phone, the player shows the song title on its own line.

Photos and the poster

Upload photos from the night (or pick them from the band gallery), caption and reorder them. Removing a photo from a show keeps it in the gallery. The poster heads the show page (tap the square on the right to see it full size; add or change it from the ⋮ next to the show's name), heads its row in the list, and shows up in the gallery's Shows tab.

Sit-ins

Add guests to a show — someone from the band's people list or just a name, with their instrument. Who played on what ticks the songs each guest played on; the show page then names them under each song.

Stats

Stats on the Shows page counts the archive: shows, songs played, different songs and venues; the most played songs; openers, closers and encores; songs due for a bust-out (the longest time since they were last played); the longest performances; shows per year and your top venues. A song's own page shows its live history under Info → Played live: debut, last time played, how many shows ago, the average gap, and every performance.

Venues

Venues lists every room you've played. Rename one, add its city or website, or merge near-duplicates (“The Fox” and “Fox Theatre”) — the shows move over and missing details are kept.